Crewtrace helps contractors catch payroll leakage from off-site clock-ins, late edits, buddy punching, and messy timesheets before those hours hit payroll.
No spreadsheet required. Estimate your leakage first, then decide whether Crewtrace fits.
Payroll leakage
Most crews are not trying to create payroll problems. But when time comes from paper sheets, texts, memory, or a generic clock app, small errors stack up fast.
A worker clocks in before reaching the site.
Someone edits missed time at the end of the week.
A foreman approves hours without location proof.
Payroll spends Friday chasing down missing details.
The business pays for time it can't confidently verify.
Small gaps in verification compound across every crew, every week.
One or two questionable entries may not look like much. Across every crew, every week, they become a payroll problem worth measuring.
Run a quick audit using your crew size, hourly rates, and estimated time errors. You will see where money may be slipping through before you change any systems.
Takes about 60 seconds. No spreadsheet required.
12-person crew · Paper timesheets · 3 active sites
Replace paper timesheets and guesswork with GPS-verified employee time tracking your team can trust every week.
GPS confirmation shows exactly when and where each crew starts work, so approvals are based on evidence.
Get notified when Crewtrace detects suspicious punch patterns, so admin can review issues before payroll errors compound.
Watch labor dollars accumulate in real time and catch budget drift before payroll closes.
Export payroll-ready files in the format your payroll stack expects without manual reformatting.
When the shift ends, your report is ready with hours, costs, and crew context already compiled.
“We moved off paper logs, found recurring overpayment fast, and cut payroll review time down to minutes.”
How the savings were achieved
Stop spending weekends reconciling timesheets and payroll corrections.
Customer proof
“We moved from paper logs to Crewtrace and immediately found hours we were overpaying each week. Payroll now takes minutes instead of most of Thursday.”
Jason Law
Owner, S&W Waterproofing
$2,100/mo
Capital Recovered
2 weeks
Time to ROI
100%
Verified Timesheets
Autonomous Workflow
Crew logs time via the mobile app with a single tap.
Location is instantly verified against site geofences.
Breaks, overtime, and buddy punching are audited automatically.
Verified timesheets sync to your payroll software in one click.
Product proof
This product walkthrough shows one real workflow: a worker reports an injury, the admin gets notified, and the shift review keeps the notes, photos, worker, and time record together.
A worker marks that they were injured during the shift and adds notes and photos.
The office gets a clear dashboard notification tied to the worker and shift.
Admins open the shift, review the injury details, and keep photos, notes, and time records connected.
Paper time cards are easily lost, impossible to verify, and a red flag for DOL investigators.
Geofenced clock-ins and real-time logs create an airtight defense. No more guessing, no more fines.
“When the auditor saw our reports, the conversation changed instantly. We were done in 15 minutes.”
Stop relying on the honor system. Know exactly when your crew starts and ends, with proof.
Most crews lose 3–5% of payroll to manual time errors and admin overhead. See what that costs you.
Everything you need to know about modernizing crew tracking, payroll approvals, and field accountability.
Workers download the Crewtrace app on their phone and clock in with a single tap when they arrive at the job site. The app records their GPS location and verifies they are within the designated work zone. When they clock out, the same verification happens. All hours are automatically calculated and ready for payroll export.
Yes. Crewtrace is built for crew tracking on job sites: clock-ins are tied to verified locations so you can see when crews arrived, how long they stayed on site, and where time exceptions occurred. GPS is used to validate clock events—not to track people continuously when they are off the clock.
Geofencing creates a virtual boundary around your job site. Workers can only clock in when their phone's GPS confirms they are physically within that boundary. This eliminates buddy punching, early clock-ins from the parking lot, and inflated hours — the most common forms of construction time theft.
Yes. We keep it simple for field crews. They install the iOS or Android app once, sign in, and clock in with a single tap.
The clock-in records locally on the phone and syncs automatically when signal returns. This is designed for active construction sites, not ideal network conditions.
Paper timesheets cost the average contractor $20,000-40,000 per year in time theft, payroll errors, and admin time. Crewtrace replaces that with GPS-verified digital records that are accurate, audit-ready, and export directly to your payroll software. Most contractors see ROI within the first two weeks.
Crewtrace uses flat monthly pricing by team size—Starter ($99/mo) for fewer than 20 employees, Growth ($150/mo) for 20–49, and Scale ($250/mo) for 50 or more—with no per-seat fees. Visit the pricing page for plan details, free trials, and done-for-you onboarding options.
The process is structured to reduce payroll leakage quickly. If the expected value is not there, we recommend not switching.
No. Crewtrace handles roster setup, job-site configuration, and onboarding support so teams can start without heavy admin overhead.
You get notified and can adjust or flag for review. GPS verification removes most disputes over when someone actually arrived.